Privacy Policy for SWP's Website

1. In a Nutshell:

In general, our website may be used anonymously. Providing personal data is purely voluntary and you will always be informed if and for what purpose we want to store your data. Personal data is data that enable us to identify you personally and/or to contact you, such as your name, address or e-mail address.

2. In Detail:

2.1 Who We Are and How You Can Reach Us

The controller of the processing of personal data on this website is:

Stiftung Wissenschaft und Politik (SWP),
German Institute for International and Security Affairs,
Ludwigkirchplatz 3-4,
10719 Berlin,
Telephonw: +49 30 88007-0,
e-mail: info(at)swp-berlin.org.

You may contact our data protection officer at the following address:

Datenschutzbeauftragte der Stiftung Wissenschaft und Politik (SWP),
Ludwigkirchplatz 3-4,
10719 Berlin,
e-mail: datenschutz(at)swp-berlin.org.

2.2 What Data We Do (Not) Process, For What Purpose, For How Long And On What Legal Basis

In general: If we intend to store data about you, we will always point this out to you and they will not be used for any purpose other than those expressly stated in this privacy policy.

2.3 Anonymous Use of Our Website

You may use our website anonymously. When you visit our website, your web browser tells our web server your IP address so that communication is possible. Your IP address may be used to identify you. However, we do not store your IP address. You remain completely anonymous to us when visiting our website.

2.4 Logging and Evaluation in Case of Attacks

Error messages – usually caused by attack attempts – are recorded and evaluated for reasons of security. Only the following data that may allow identification are used with respect to the recording of error messages:

  • Your IP address,
  • date and time,
  • exact name (URL) of the requested data file(s),
  • HTTP status code,
  • volume of data transferred,
  • referrer (website from which the file was requested),
  • browser identification string that is sent from your browser (User Agent String).

Such data shall be deleted after seven days if they are no longer useful (possibly for evidence).

The legal basis for data processing is Art. 6 para. 1 subpara. 1 letter f GDPR. The legitimate interests in processing on the basis of Art. 6 para. 1 para. 1 letter f GDPR are ensuring of the functionality and security of our website as well as defence against attacks and other abuses.

2.5 Data Processing Upon Contact

If you call us or send us a message and if you want us to reply to you, for our answer, we need your e-mail address, your postal address or a telephone number. You may also use a pseudonym instead of your name. We will use this data as well as data and time of your contact exclusively to handle your request. Your data will not be passed on to third parties but only internally to the department responsible for your particular request. We will delete your data as soon as it is no longer needed for this purpose, i.e. usually three months after the last contact with you. If you have any further questions, please contact us again within three months. The legal basis for the data processing is Art. 6 para. 1 subpara. 1 letters b and f GDPR. The legitimate interest in processing on the basis of Art. 6 para. 1 subpara. 1 letter f GDPR is to fulfil your request.

Exceptions: We are required to retain business and commercial letters and other tax-relevant documents in order to fulfil our commercial and tax law archiving obligations; we will delete them by 31 March of the seventh calendar year following their creation, and in the case of booking receipts of the eleventh calendar year following their creation. Our accounting department has access to these data. The legal basis for tax law retention is Art. 6 Para. 1 Para. 1 Letter c GDPR in connection with sections 147 AO, 257 HGB.

If your request is for a special purpose (e.g. newsletter subscription), only the explanations in the respective section for that special purpose apply to data processing in this context, about which we will inform you separately if necessary.

2.6 Data processing in connection with third-party content providers such as YouTube and Twitter

Third-party content is incorporated into the SWP website. These are:

  • the video platform YouTube,
  • the short news service Twitter


Normally, your web browser would automatically exchange information with these providers, e.g. your IP address. To prevent this, we use solutions that require you to activate third-party offerings first. Previously, you will not transfer any data to the third party and you will remain unknown to the third party. However, when you enable third-party offerings, information is transferred directly from your web browser to the provider. We no longer have any influence on the processing of your data by third-party providers - just as if you follow another link to another website.

On our project subdomain at https://projekt.swp-berlin.org/urbaneraeume/, contents of the following third party providers are integrated:

  • The video platform Vimeo,
  • the video platform YouTube,
  • the short message service Twitter,
  • the service for interactive maps Carto.com and
  • the provider of interactive timelines TimelineJS, Knight Lab.


Please note that the privacy protection law may be less stringent in the country where the third party is located than in our country. You can find out more about the data protection regulations of the third party providers here:

When you activate the third party content, your web browser establishes a direct connection to the respective third-party provider, so that the third party provider – technically unavoidable– learns your IP address and other data about your browser, which it automatically sends along.

2.7 Voluntary provision of your data

You are not obliged to provide us with personal data. If you do not provide us with certain information that we need to handle your request, we may not be able to do so. In the context of special procedures, it may be necessary for you to provide us with certain information because otherwise we will not be able to process your registration. However, we will always point this out to you in the specific situation.

2.8 Recipients of your data

Your personal data will remain with us, except in special exceptional cases, in which we will expressly inform you to whom your data will be sent. Our administrators have the possibility to access data processed by the IT Department. We list further recipients of your data in the notes for the respective data processing.

In certain areas, such as web hosting and email hosting, we use specialised service providers. These providers are strictly bound by our instructions through an agreement on commissioned data pro-cessing and may not process the data for their own purposes. Processing takes place only in Germa-ny.

2.9 Automated decision making and profiling

Your data will not be used for automated decision making or profiling.

2.10 Your rights

You have the right to receive free information about your data; the right to have such data cor-rected or deleted or to have their processing restricted; the right to object to the processing of your data; and the right to data transferability under the respective statutory preconditions with regard to the personal data concerning you. In particular, you have the right to object to the processing of your data for advertising purposes at any time without incurring costs other than the transmission costs, according to the rates of your provider (e.g. the costs of an email = usually none). If the data pro-cessing is based on consent, you have the right to withdraw your consent at any time without affect-ing the lawfulness of the processing being carried out on the basis of consent until the withdrawal or of the processing on another legal basis. If you want to exercise these rights, you can simply write to datenschutz@swp-berlin.org or click on the unsubscribe link in any email newsletter to unsubscribe. If we call you, you can also tell us directly.

You also have the right to complain to a data protection supervisory authority about our processing of your personal data, for example to the supervisory authority responsible for the SWP:

Berliner Beauftragte für Datenschutz und Informationsfreiheit
Friedrichstraße 219
10969 Berlin
Germany
Tel: + 49 30 138890
Fax: +49 30 2155050
Email: mailbox(at)datenschutz-berlin.de

If you have any questions or requests regarding data protection, you can contact our Data Protection Officer at any time: datenschutz@swp-berlin.org.

2.11 Your right to object to data processing

The processing of your personal data is based on Art. 6 para. 1 subparas. 1 (e) and (f) GDPR. You have the right to object to processing in accordance with Art. 21 GDPR. If your objection is made for reasons arising from your particular situation, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms of or for the establishment, exercise or defence against legal claims.

SWP Privacy Policy for the Newsletter

As of: 05/2018

Thank you for your interest in the work of the SWP and its research results!

We attach great importance to the protection of your data and your privacy. To ensure that you are fully informed about our collection, processing and use of personal data, please read the following information.

1. Responsible for the Processing of Personal Data

Responsible for the processing of your personal data in terms of data protection law is:

Stiftung Wissenschaft und Politik (SWP)
German Institute for International and Security Affairs
Ludwigkirchplatz 3-4
10719 Berlin
Phone: +49 30 88007-0
E-Mail: info(at)swp-berlin.org
Chairman of the Executive Board: Prof. Dr. Volker Perthes

If you have any questions about data protection at SWP, you can contact our data protection officer at any time:

2. Data Protection Officer

You can contact our data protection officer as follows:

Datenschutzbeauftragte of
Stiftung Wissenschaft und Politik – German Institute for International and Security Affairs (SWP)
Ludwigkirchplatz 3-4
10719 Berlin
E-Mail: privacy(at)swp-berlin.org

3. Further Information on the Processing of Your Data

If you subscribe to our newsletter, we need your e-mail address, otherwise we cannot send you the newsletter. The specification of further data is optional. Your data will not be passed on to third parties. We use them only for sending our newsletter. You will first receive an e-mail with a link that you must click to confirm that you wish to receive the newsletter ("double opt-in"). In this way we prevent unauthorized persons from subscribing to the newsletter in your name. For the purpose of sending you the newsletter, we will store your data until your consent is revoked or until the newsletter is finally discontinued. If you do not confirm your newsletter subscription, we will automatically delete your data after 24 hours. Please confirm your registration ("Double-Opt-In") within 24 hours, otherwise you have to register again. Our Communications Department has access to your data and, if required, also our Legal Department. Our administrators and contractors have the technically necessary possibility to access data processed by means of IT. These persons are strictly bound by our instructions and are not allowed to process the data for their own purposes.

The legal basis for processing for the purpose of sending the newsletter is Art. 6, para. 1, subpara. 1, letter a GDPR.

Your data will not be used by us for automated decision making or profiling. Your data will be processed by us or on our behalf exclusively in Germany.

4. Voluntary Provisioning of Your Data

The provision of your personal data is not mandatory and is not required for the conclusion of a contract. You are not obliged to provide personal data. However, if you do not provide your email address, you will not be able to receive our newsletter.

5. Your rights

According to the Basic Data Protection Ordinance, you have:

  • the right to receive free information about your data
  • the right to have such data corrected or deleted or to have their processing restricted,
  • the right to object to the processing of your data,
  • a right to data transferability

If the processing is based on consent, you have the right to revoke your consent at any time without prejudice to the legality of the processing carried out on the basis of the consent until revocation or the processing on another legal basis.

As far as a processing of your personal data is based on Art. 6, para. 1, subpara. 1, lit. e or f GDPR, you have the right to object to the processing according to Art. 21 GDPR. If your objection is made for reasons arising from your particular situation, we will no longer process your personal data unless we can prove compelling grounds for processing that outweigh your interests and rights or the processing serves to assert, exercise or defend legal claims.

You also have the right to complain to a data protection supervisory authority about our processing of your personal data, for example to the supervisory authority responsible for us:

Berlin Commissioner for Data Protection and Freedom of Information,
Friedrichstrasse 219,
10969 Berlin,
Phone 030/138890,
Fax 030/2155050,
E-Mail mailbox(at)datenschutz-berlin.de.

If you have any questions or requests regarding data protection, you can also contact our data protection officer at any time: datenschutz(at)swp-berlin.org.